U.S. law precludes the provision of notarial services in certain cases. Among others, Notarizing Officers cannot provide notarial services in connection with:
- Authentication, certification, or certified copies of public documents issued in the United States such as birth, residency, marriage, divorce, and death certificates; commercial records, driver’s license, and other credentials. Such documents must be authenticated in the United States for use overseas; for additional details, please visit the Department of State’s Notarial and Authentication Services or the Office of Authentication, or call +1 202-485-8000. Please visit the National Center for Health Statistics webpage Where to Write for Vital Records for state specific information on how to request copies of vital records.
- Academic credentials, transcripts or degrees: Contact the educational institution which issued the document. For further information visit the Department of State’s website Authentication of American Academic Credentials for Use Abroad.
- Certified true copies of non-U.S. documents, such as Lao birth certificates
- U.S. Apostilles: Information on Apostilles can be found on the Department of State webpage Judicial Assistance – Notarial and Authentication (Apostille).
- Signature or Medallion guarantees: A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the U.S. Securities and Exchange Commission (SEC).
- Statements beyond the Consular Officer’s knowledge: e.g. that the document satisfies a specific legal requirement, that a person is the spouse of another, or an individual is an employee of a certain business or corporation.